In recognition of the need for a consistent format for transcripts of secondary student achievement throughout the province, the Ministry of Education has developed the Ontario Student Transcript (OST) to be used by all schools in Ontario. It has been designed to provide uniform information for students, parents, post-secondary institutions and employers.
The OST was developed in 1983 to provide an official and consistent record of the Ontario secondary school credit courses successfully completed by a student.
Both successful and unsuccessful attempts at completing Grade 11 and 12 courses must be recorded on the OST. The entry is the final percentage grade that the student received in the course. This will include courses successfully completed, courses repeated, courses failed, and courses from which the student has withdrawn. For students who have withdrawn from a course after five instructional days following the issue of the March (i.e. second major) report card in a non-semester school (Crescent School), the entry will be the student’s percentage grade at the time of withdrawal. Students who repeat a Grade 11 or 12 course that they have previously completed successfully will earn only one credit for the course. However, each attempt and the percentage grade obtained are recorded on the OST, and an “R” is entered in the “Credit” column for the course(s) with the lower percentage grade.
For Grade 9 and 10 courses, entries are provided only for courses that the student has successfully completed. If a Grade 9 or 10 course is repeated, only the attempt on which the student earned the higher percentage grade will be recorded on the OST.
The OST will include:
- all Grade 9 and 10 courses successfully completed by the student, with percentage grades obtained and credits earned;
- all Grade 11 and 12 courses completed or attempted by the student, with percentage grades obtained and credits earned;
- all equivalent credits granted through the Prior Learning Assessment and Recognition (PLAR) equivalency process under OS or through the equivalency process under OSIS;
- all Grade 10 courses for which the student successfully challenged for credit through the PLAR challenge process, with percentage grades obtained and credits earned;
- all Grade 11 and 12 courses for which the student successfully or unsuccessfully challenged for credit through the PLAR challenge process, with percentage grades obtained and credits earned;
- identification of compulsory credits, including credits that are substitutions for compulsory credits identified by the ministry as diploma requirements;
- confirmation that the student has completed the 40 hours of community involvement;
- confirmation that the student has successfully completed the provincial secondary school literacy requirement.
If a student withdraws from a Grade 11 or 12 course at Crescent School, the grade is recorded on the OST only if the student withdraws after five instructional days following the issue of the second (March) report card. The withdrawal is denoted by the letter “W” in the Note column on the OST. The notation “P” in the Note column of the OST is used indicate a credit earned at an inspected private school, other than Crescent School, by a student registered at Crescent School.
The Ministry of Education’s Full Disclosure Policy applies to all students in high school. This policy states that all courses attempted by students in Grades 11 and 12 must be recorded on the Ontario Student Transcript. This means that any course completed, dropped or failed will appear on a student transcript along with marks earned in the program.
Students will have five school days from the date a midterm report card is issued to withdraw from a course so that it is not recorded on their Ontario School transcript.